The digital hire desk for plant & crane companies
CapjaDesk connects quotes, contracts, jobs, operators, timesheets and machine checks in one practical platform.
Many hire companies still rely on paper diaries, spreadsheets, phone calls and manual timesheets to run daily operations. CapjaDesk is being built to replace that with a connected digital workflow from quote through to site capture, invoicing and payroll support.
- Create quotes and contracts faster
- Plan jobs in a live digital daybook
- Capture contract hours and personal hours digitally
- Record machine checks and defects on site
- Prepare invoicing and payroll with less admin
Early preview: CapjaDesk is currently in development. Some features, designs and screenshots shown may change before launch.
The problem with traditional hire desks
Too many hire desks still run on a mix of large diary books, spreadsheets, paperwork and constant phone calls. That makes it harder to see what is happening across fleet, operators, jobs and hours.
- No real-time view of where machines and operators are
- Timesheets arrive late or incomplete
- Contract hours and extra hours are hard to track
- Hours are missed when preparing invoices
- Defects are reported too slowly
- Admin teams end up duplicating work across systems
One connected workflow from quote to site to invoice
CapjaDesk is designed to link the core operational flow together, so the office and site team are working from the same information.
What the first launch of CapjaDesk will include
The first release focuses on the practical operational core that hire companies need first.
Quotes and Contracts
Create professional quotes and convert them into contracts quickly, giving each job a cleaner commercial starting point.
Digital Daybook
Plan fleet and operators in a clear daybook view, making it easier to see what is booked, allocated and still available.
Digital Timesheets
Capture contract hours, additional hours and personal weekly hours digitally so invoicing is easier and payroll is more straightforward.
Machine Checksheets
Let operators complete walk around checks on mobile with a simple, practical workflow suited to site use.
Defect Reporting
Capture defects as they happen, with better visibility for the office and faster action when issues need attention.
Contract Visibility
Keep jobs, contracts, hours and supporting records closer together so the whole process is easier to follow.
Why hire companies are getting ready for CapjaDesk
CapjaDesk is being built to remove operational friction and reduce the gaps between the office, site and commercial process.
Know where everything is
See jobs, fleet and operators more clearly in one place instead of chasing updates through calls and paperwork.
Reduce admin duplication
Capture data once and use it across the workflow, instead of retyping hours and job information into multiple places.
Invoice with more confidence
Track contract hours and additional hours more accurately so billing is cleaner and fewer hours are missed.
Support payroll properly
Personal weekly hours can be captured alongside job hours, making payroll processing easier and more consistent.
Built in practical phases
CapjaDesk is being developed in stages so customers can start with the operational essentials first, with more capability added over time.
Register your interest in CapjaDesk
We are currently preparing CapjaDesk for launch with a focus on the daybook, quotes, contracts, timesheets and checksheets first. If you want to see what is coming, shape the product direction or be considered for early access, register your interest.
From CapjaForms to CapjaDesk
CapjaForms helped digitise data capture such as timesheets and checksheets. CapjaDesk builds on that foundation to create a broader digital hire desk workflow that connects commercial setup, job planning, site capture and operational follow-through.
Product preview
CapjaDesk is currently in active development.
The screenshots and examples shown on this page represent the direction of the product
and may change as new features and improvements are introduced before launch.
Get ready for a better hire desk workflow
Replace paper-heavy processes with a connected digital workflow built specifically for plant and crane operations.