Insights Capja | Setting Up CapjaDocs for Your Plant and Fleet Items Featured image

Setting Up CapjaDocs for Your Plant and Fleet Items

Struggling to manage your plant and fleet documents? CapjaDocs is here to simplify your life. Follow this step-by-step guide to set up CapjaDocs for your plant and fleet items.

Step 1: Create a Folder

Start by setting up a folder and naming it after the specific fleet itemβ€”be it a spider crane, van, or excavator. Use the fleet number or registration number for easy identification.

Step 2: Set an Expiry Date (Optional)

You can set an expiry date for the folder. Post-expiry, users scanning the QR code will see a ‘no access’ message. Rest assured, nothing gets deleted.

Step 3: Add Documents

Inside your folder, click on the ‘Add Document’ symbol to upload PDF files. Depending on your CapjaDocs package, you can upload different sizes of documents. Commonly added documents include LOLER, PUWER, and GA1 certificates, user manuals, and training documents.

Step 4: Add Links

Want to include a training video? Simply click on the ‘Add Link’ symbol and paste the URL of the video you wish to share. (YouTube, Vimeo etc.)

Step 5: Edit Content Names

Click on any document or link to rename it. This ‘friendly name’ is what users see when they scan the QR code.

Step 6: Generate QR Code

Once satisfied with your folder’s content, click on the QR code symbol. You have a couple of options, so you can download a PDF or image of the QR code to your PC, ready for printing.

Step 7: Ready for Placement

After printing, you have various options for placing the QR code on your fleet items. You could opt for a vinyl sticker on the side, place it on a keyring, or even insert it into a transparent plastic wallet and stick it inside the window of the machine.

Managing Content

You can easily manage the content by renaming, replacing, or setting expiry dates. You’ll receive email alerts for content nearing expiry. Set content as active or inactive to control what users see upon scanning.

With CapjaDocs, managing your plant and fleet documents has never been easier. Scan the QR code and access only the content set as active or still in date.

Share the post:

Other insights

Success Stories Capja | Testimonials | DG Noble Trucks and Crane
Capja Customer Stories

Transforming Fleet Documents with CapjaDocs at D&G Noble

Discover how CapjaDocs transformed fleet management for D&G Noble, a leading Bedford-based transport company. This case study explores their journey from cumbersome paperwork to streamlined digital efficiency, enhancing both compliance and on-site operations

Read more
CPA Conference 2023 event
Company News

CPA Conference on the 9th November 2023

πŸ“£ Join Capja at the CPA Conference 2023 on Nov 9th!
Let’s dive into the future of AI and QR codes in the plant-hire industry. Don’t miss out on game-changing discussions. πŸ—“οΈπŸ› οΈ
#CPAConference2023 #PlantHire #AI #QRcodes

Read more
Insights | Setting Up CapjaDocs for Your Plant and Fleet Items
Company News

5 Ways CapjaDocs Can Streamline Your Business

Are you tired of wasting time and resources on outdated document management systems? Look no further. CapjaDocs is here to revolutionise the way you handle your documents. Here are five compelling reasons why CapjaDocs is a must-have for any business.

Read more
Insights | Winning the Innovate UK Award and the Future of CapjaDocs Featured Image
Company News

Winning the Innovate UK Award and the Future of CapjaDocs

We’re thrilled to share some exciting news with you! In 2022, Capja was honoured with the Innovate UK Award, and the journey since then has been nothing short of transformative. While we can’t reveal all the details just yet, here’s a glimpse into what we’ve been up to.

Read more
Capja | Team Workers | Construction workers discussing beside a crane
Company News

Our First Professional Video

Ever wondered what it takes to film in the not-so-perfect English weather? Join us as we recount our adventurous trip to the Isle of Wight to film our first professional video, featuring Island Crane Hire and our very own CapjaDocs. Discover how CapjaDocs can revolutionise your document management, all captured in our latest video.

Read more